Case Study: The latest updates for Invoice management – E-commerce

🏢 Background

A Central Europe based business with an e-commerce appliance store came with a request to serve thousands of daily transactions. It struggled with the invoice PDF pieces reading. The team had to manually input data. Third-party apps required tight coordination. In particular, data submission workflows. These issues caused delays.

The team considered the digital transformation of its invoice management system.

🧩 Expectations

We deliver an API-integrated automation system. It digitizes the entire invoice loop. The result boosts processing, business management software integration and user engagement.

The Challenges

1. Invoice PDF submission. Full invoice

Employees need to submit invoice information to the accounting system. Additionally, they must manually transfer data to other departments.

2. Complex data submission

Other departments and clients send invoice information through different systems. Such as email or other inconvenient sources.

3. Third-party control process

There are two issues: security and real-time supervision. Other parties lack organized attention.

4. System integration disunity

Disconnected tools. No real-time sync. Scalable automation disorder.

✅ Implemented Solutions

Designed an API-integrated invoice management platform. Core components are:

1. Fixed lifecycle management system

Unified invoice input, processing, approval and audits. All within a single automated pipeline.

2. Smart data processing

AI-powered data output from PDF invoices. Smart data analysis with business management platform and accounting requirements.

3. Effective data collection

The application form connects to departments and clients. It streamlines data submission in a proper order. Also, it validates sources.

4. Authorization System

Authorization platform. It controls third-party users’ access. The system allows a secure connection. Sensitive documents are in a safe environment.

5. API Integration Layer

A scalable and secure middleware. It enables real-time cross-platform synchronization. Business management systems, accounting software, and document input sources are first in the queue.

⚙️Advanced technologies

We architected the platform using a carefully selected powerful technology stack:

• Remix.js, Blueprint.js, Nest.js
• TailwindCSS, TanStack Table v8
• Cypress, Camunda
• GraphQL, i18next, React-Hook-Forms
• MongoDB, Mongoose

📊 Results & Impact

Implemented features bring an immediate result. Higher KPI and operating processes.

Such as:

1. Manual invoice entries decrease.
2. Average time to process an invoice goes up.
3. Smaller percentage of errors in invoice data.
4. Invoice management system.
5. External collaboration.

Additional benefits:

• Improved employee productivity. Overtime reduction.
• Saved settings for the auditors’ check-up.
• Client satisfaction due to quicker payments and online updates on status.
• Reliable user experience in internal operations.

📌 Conclusion

E-commerce platform with end-to-end invoice cycle. It includes an invoice automation platform, API integration. These features boost accuracy in the finance department. The solution removes current inefficiencies. It stabilizes adaptability with future systems.